Virtual Benefits Fair Platform
Deliver a virtual, yet personal, benefits experience – both during annual enrollment and year-round – to your workforce with the right combination of and technologies and engaging communication strategies.
Educate geographically dispersed employees about health and benefits via a fully customized virtual environment including provider booths, live chat, webinars, gamification, and more.
Leverage our 24 years experience.
Why Use a Virtual Benefits Fair?
Virtual Benefits Fairs break down geographical and time constraints, making it especially beneficial for companies with a diverse and geographically dispersed workforce. This inclusivity ensures that all employees, regardless of their location or work schedule have equal opportunity to participate, ask questions, and make informed decisions about their benefits.
Leveraging Communique's platform presents an exceptional opportunity for employers to highlight their benefits packages not only during the annual enrollment period but also throughout the year, serving as an invaluable resource for new employee orientation or as a mechanism for attracting prospective talent.
Essential Features and Benefits:
- Cost savings: In-person events can be expensive, requiring physical space, materials, and possibly travel arrangements for staff and participants. In contrast, virtual fairs reduce these logistical costs and complexities, allowing employers to allocate resources more efficiently.
- Virtual events provide a wealth of analytics and data, enabling employers to gain insights into employee interests and engagement levels. This data can be instrumental in tailoring future benefits communications and offerings to better meet employee needs and preferences, ultimately leading to higher satisfaction and retention rates.
- Booths providing direct access to provider information and live chat with benefits specialists during live days.
- Incorporating diverse multimedia resources such as videos, podcasts, webinars, and slideshows to enrich the learning experience.
- Leverage gamification to encourage employees to explore booths and content through a gamified rewards system with leader board.
Virtual Benefits Fair Platform Features
Welcome Lobby
After logging into the virtual health or benefits fair staff enter a fully customizable virtual lobby where a video greeting can welcome and orient them.
A persistent menu allows guests to navigate to additional rooms and spaces.
Vendor Exhibitor Hall
The Exhibit Hall gives attendees the ability to browse supplier booths, chat with a representative, download documents, link to webpages, and watch video’s. An exhibitor directory makes it easy to locate specific booths all with a click of a mouse.
Exhibitor Booth
Choose from dozens of pre-designed booth templates or have our create any custom design. Benefits vendors can have both admin access to customize their booth and add their own content.
Guests can text or video chat with a booth representatives during live days. Handy contact forms allow attendees to submit questions during the on-demand period.
Theater
Employees can visit the virtual theater to attend live and on-demand town hall presentations from HR leaders. Attendees can participate in live Q&A. Tools are also available to search and bookmark content.
Use Communique native webinar service to deliver live or pre-recorded presentations. Alternatively, you can link to any 3rd party webinar technology such as Zoom, GotoWebinar, WebEx, etc.
Beneifts Lounge
A Lounge can be included in your virtual environment to facilitate breakout meetings or topic-based threaded chat discussions.
Resource Library
A central repository for general virtual benefit fair event content including; videos, benefits documentation and links to web pages. A great way to post links to annual enrollment guides, enrollment FAQs as well as a sign that links to right to your open enrollment webpage.
Games & Prizes
Award points or prizes for content views, booth visits, chats, webinar views, and more.
Incorporate a scavenger hunt where attendees can find hidden objects in each room or booth.
The leaderboard helps drum up competition by showing attendees where they stand in comparison to others, and help encourage more participation.
And of course, be sure to use our broadcast message feature to give a shout-out to the winner to celebrate their accomplishment!
Trusted By Leading Organizations
See the Demo
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Read MoreClient Reviews
4.9 OUT OF 5 STARS Overall Satisfaction Rating Based on 126 Customer Reviews
Vicky N.
“I think the best part about working with Communique was their support team! Even if we just had a simple question they were always quick to reply and help us get an answer. Beyond that, having the platform work flawlessly throughout our entire event was such a relief! So much so that we’re using it for year-around to educate existing staff and new hires."
Jason A.
As we wrap up our first virtual conference, we can certainly say that we are very happy with the dedication and customer service from the Communique support team. Courtney, our dedicated project manager, provided weekly phone meetings with us to keep the project on track. She was incredibly responsive. Even on the weekends. This kind of responsive and knowledgeable support is rare to experience and we hugely appreciate it. As this was the first time we had run a virtual conference, we had lots of questions.
Drew M.
Working with Communique Conferencing was a fantastic experience. It was our first time producing a virtual conference and our project manager and the rest of their support team was incredible. They clearly had deep experience hosting these types of virtual conferences and consulted with use every step of the way from marketing best practices to the environment look & feel. The platform is highly customizable and it worked incredibly well on PCs and mobile phones. The feedback from attendees was very positive.
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